Detroit Symphony Orchestra

Coordinator of Event Sales and Administration

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Please submit a resume and cover letter to jobs@dso.org with the position title in the subject line, along with any additional materials specified in the job description.
Posted On: July 10
Location: Max M. & Marjorie S. Fisher Music Center
3711 Woodward Avenue, Detroit, MI 48201

Job Description:

Position Summary:
Responsible for supporting the venue rental sales strategy for the Max M. & Marjorie S. Fisher Music Center through sales support, client scheduling of partner organizations and friends of the DSO, financial reporting, event logistics support and on-site rental event management.

Specific Responsibilities:

  • Draft proposals, pro formas and contracts, supporting Venue Sales Manager and coordinating with operations, stagehands, maintenance, security and front of house as needed to maximize income potential to the DSO.
  • Coordinate scheduling and contracting for partner organizations and friends of the DSO where building the relationship takes precedence over maximizing income.
  • Serve as Manager-on-Duty for events hosted by partner organizations and friends of the DSO.
  • Advocate for DSO Catering with clients
  • Finalize all event billing for clients, ensuring timely response and alignment with pro forma.
  • Assist the events team with giving building tours, acting as front of house manager for events, coordinating stagehands, ticketing, food and beverage service and merchandise sales. Provide additional pre and post event operational support for rental event clients as requested.
  • Provide other administrative support, as assigned.
  • Respond to client inquiries as needed.

Primary Reporting Responsibility:  Venue Sales Manager

Preferred Skills:

Qualifications:

  • Must have a 2 or 4 year college degree
  • Must have previous experience in planning or assisting with events. This experience can be in a permanent or volunteer position
  • Previous administrative experience
  • Familiarity with MS Office programs
  • Previous customer service experience
  • Must have attention to detail
  • Must be able to multi task
  • Must be able to work occasional nights or weekends
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